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Job

Executive Assistant

  • Job ref:

    8386

  • Location:

    Waltham, United States

  • Sector:

    Administrative

  • Contact:

    Lissa Jerez

  • Published:

    12 months ago

  • Consultant:

    Lissa Jerez

Responsibilities:  

  • Learn the primary business objectives for the leaders to anticipate support needs
  • Schedule and coordinate complex executive meetings, bringing together geographically dispersed teams, managing all logistics, document creation and distribution, and documenting follow-up actions, and ensuring completion of those items
  • Ensure the leaders get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel
  • Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation
  • Prepare and reconcile time and expense reports and perform audits as necessary
  • Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations

 

How you’ll get here

  • Associates Degree or combination of education and experience (5 or more years); Bachelors degree preferred
  • 5+ years of executive assistant experience in a fast-paced, professional office environment – large organization preferred
  • Solid experience to independently identify, analyze, and solve problems with creative and successful solutions
  • Skilled and experienced in the art of organization and time management to juggle multiple priorities with competing deadlines
  • Demonstrated success being keenly tuned in to customers, managers, peers, and others for strong teamwork and relationships
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solution